Delete Redundant Emails from Outlook Without Losing Data

DataHelp Admin | Modified: 2021-03-31T18:48:04+05:30 | General

Are you tired of deleting redundant emails from Outlook one by one, then today you will get the best approach to delete redundant emails from Outlook? Here in this blog, we are going to discuss the method to delete multiple Outlook duplicate emails at once.

Basically, the redundant emails are the same as the original once and it also takes the same amount of space in your storage location. So, it is very important to delete duplicate emails from Outlook. Because if you ignore the duplicate emails in your Outlook, then after a certain period of time you will notice that your Outlook storage settings full and we all know that the oversized Outlook file is the reason for Outlook corruption.

Moreover, here in this blog we also discuss the reasons for duplicate emails and how you can stop receiving duplicate emails in our Outlook.

Reasons for Redundant Emails in Outlook

If you are thinking that the reasons behind the redundant emails in Outlook are only the Outlook mistake, then you are wrong the duplicate emails in Outlook are also created by human error. And here in this section, we are going to discuss some of the major reasons behind generating duplicate emails in Outlook.

  • Improper Configuration of Rules – When we configure the wrong rules in Outlook then you will get duplicate emails in Outlook
  • Incorrect Mailbox Settings – If you selected the leave messages on the server then you will face this issue in your Outlook inbox
  • Inappropriate Account Settings – Will configuring the Outlook account any mistake can increase the chance of duplicate emails in Outlook
  • Synchronization Issue – If you are syncing the PST data from one Outlook to another Outlook and if you forget to select the remove duplicate option while syncing then, you will definitely encounter duplicate emails in Outlook inbox.

Why It Is Essential to Delete Redundant Emails from Outlook?

Duplicated data items or redundant emails is not only devoured your mailbox space quickly but also make the emailing program very bulky. Due to a large volume of unnecessary data, the workflow of the application is affected indirectly and also affects the overall performance and productivity of the application. Moreover, some of the most common consequences are listed below due to duplicate items in Outlook.

  • Duplicated items in Outlook affect the productivity of the mailbox and cause errors such as not responding or application freezing.
  • When we searching for a specific item it takes quite a long time in the searching process. Because of the size of large PST files due to duplicate emails.
  • As we said above, duplication of Outlook emails makes the PST oversized and causes corruption in the file.

Ways to Remove Duplicate Items in Outlook?

#Method 1 Configure The Rules Correctly

Analyze your Outlook Rules correctly. And if the Outlook rules are not configured correctly, then configured them properly.

# Method 2 Clean Up Tool of Outlook

It is the inbuilt utility of MS Outlook. It allows users to remove duplicates items in Outlook files and folders. To begin the clean-up process, follow the steps below:

1. Open MS Outlook and sign in to your account

2. Select the folder in which duplicate emails are present

3. Click on Home menu and select Clean Up Option

4. Right-click on a deleted item and then click on the empty folder, it will permanently delete the emails.

Professional Outlook Toolkit to Delete Redundant Emails from Outlook

The manual method is a nice approach to delete emails from Outlook. But sometimes the Clean Up tool generates messages like “No messages were cleaned up”. So if you want a trustworthy and effective solution, then switch to some reliable professional toolkit like Outlook Duplicate Items Remover Tool.

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It is an advanced utility to remove duplicate emails, contacts, calendars, tasks, journals, notes from Outlook PST/OST/BAK file. When it comes to removing duplicate emails via email fields, then it is the best option to go for. Moreover, it supports both of the PST data files ANSI and UNICODE.
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Let’s see how the software works:

1. Download and Run Outlook Duplicate Remover.

2. Click on Add File(s) or Add Folder to open file.

3. Select Category to Remove Duplicate Emails, Contacts, Calendars, Journals, Tasks, Notes.

4. Browse Location to save duplicate free PST file.

5. At last click on the Next button to Remove Duplicate items in Outlook.

Wrapping Up:

Duplication of emails in Outlook is very complex for all the Outlook users. Thus, it becomes important for the user to remove Outlook duplicate items immediately. Therefore, we have discussed some simple methods to delete redundant emails from Outlook. Try any of the solutions as they certainly help you.