Are you running out of space in your Outlook account? Or getting warning messages that you’re about to run out of mailbox space? Then no need to worry! Because in this article we will provide you the best solution on how to clear memory in Outlook account.
Before we proceed towards the methods to clear mailbox data from Outlook. Let’s have a quick glance at some of the tactics to manage Outlook mailbox size.
Here are the possible ways to keep your mailbox lean:
Archive older items – Create a separate Outlook PST that you can open from Outlook any time you need it. And move old items to an archive.
Empty the Deleted Items folder – Make sure to empty the deleted Items folder frequently that you don’t need.
Empty the Junk Email folder – Periodically empty the Junk Email folder to save your inbox space for new messages.
Store attachments outside your mailbox – Try to save attachments to OneDrive, or to folders on your computer as attachments take up a lot of space.
1: Method for clear partial caching of mailbox.
2: Clearing the full memory in Microsoft Outlook.
Mailbox Cleanup is a tool that you can use to trim the size of your mailbox.
1: Open Outlook.
2: Click on the File option.
3: Next, click on the Tools option besides the Mailbox Settings.
4: From the drop-down box, select Mailbox Cleanup.
A new window for Mailbox Cleanup opens. There are various methods available in this window to clear space from your Outlook mailbox. Let have a quick glance at each of the options.
1: You can view the total size of your Outlook mailbox folders.
2: Find those items that are older than a certain date or larger than a certain size.
3: Use the AutoArchive option to archive items.
4: It has an option to view the size of your Deleted Items folder and empty your Deleted Items folder.
5: View the size of your Conflicts folder and delete this folder.
Sometimes the problem is still not resolved by clearing the partial memory. In that case, you need to clean all of your old data including user-profiles and PST files.
Step 1: Get the Profile
First of all, locate the profile from which you want to delete the data.
1: Open Outlook.
2: Click on the File tab.
3: Click on the Account Settings >>select Account Settings.
4: From the Account Settings dialogue box, select the Data Files category.
5: Now, you will get a list of all of the Outlook PST data files.
6: Pick one and click on the Open Folder Location option.
7: Now, when you are at the location of the PST file, minimize that window.
Step 2: Open Mail Setup Window
1: Close Outlook application.
2: Click on the Start button and open Control Panel.
3: In Control Panel, locate and select Mail option.
4: A Mail Setup – Outlook Window will be opened up.
Step 3: Get all Profiles and Remove the All Profiles
After getting to the Mail Setup window, follow the steps to remove all Outlook profiles:
1: Click on the Show Profiles option.
2: A window will open with all the related profiles with the Outlook Profile you selected.
3: Select one & click on the Remove button to delete the profile.
4: Repeat the process until all profiles are removed.
If you have accidentally deleted some of your crucial emails from your system, then here is the perfect solution for you. We suggest this PST Recovery software that helps to recover deleted data. The utility has the ability to restore all the emails, attachments, contacts, calendars, notes, tasks, etc.
In this blog, we have discussed how to clear memory in Outlook. We have mentioned both the approaches to clear partial or full memory in Microsoft Outlook. However, sometimes while executing the above steps, non-technical users delete their important PST file data. Therefore, we have suggested a solution to resolve this issue.