Explanation on Office 365 View all Aliases by Sharing Step-by-Step Procedures

Ashwani Tiwari | Modified: 2021-08-31T18:25:33+05:30 | Office 365

You may need to locate a user or a mailbox that uses a specific email address in Office 365 View all Aliases. Particularly aliases might be difficult to locate, and you don’t want to open each mailbox to see if it’s using the email address you require.

What is Aliasing in Office 365?

An alias is a method of hiding a different Microsoft 365 email address. The inbox of the primary email account receives everything sent to an alias email address. Aliases allow you to diversify your email account without paying for several inboxes. For the same email account, you can create up to 400 aliases.

Email addresses can add to groups or users in multiple locations, but they all end up in your Exchange Online server. So that’s where we’re going to look for answers of what is email alias office 365?

If you haven’t used the new Exchange Online PowerShell Module previously, you may install it and connect to Exchange Online by following this quick guide. The new module has the advantage of being able to connect to multiple tenants quickly and supporting MFA for Office 365 view all aliases.

Users give a primary email address after creating an Office 365 account. This primary email address is frequently displayed in the ‘From’ field in email apps when a user sends email to someone else. Users can also have multiple email addresses associated with their Office 365 business account. Aliases are the names for these additional email addresses. And Microsoft view all aliases in office 365 and email addresses when they need it. Now let’s discuss the Office 365 View all Aliases.

How to Create Aliases?

You must have admin permission before adding an email alias to a user for Office 365 View all Aliases.

  • Select Users > Active users from the admin center.
  • Manage email aliases by selecting the user.
    If the user does not have a license allocated, you will not be able to see this option.
  • Select [+ Add an Alias] and give the user a new alias.
  • [Save changes] should select.
  • The new alias may take up to 24 hours to appear across Office 365.

The FROM address is the user’s email address when the email arrives in their Inbox and they reply. The FROM address is not the alias.

Having dedicated mailboxes rather than aliases is advantageous in this situation. Someone can keep an eye on the mailbox and respond to messages from it. With Office 365, it’s simple to open an internet browser and connect to that account’s Outlook.

Unfortunately, logging into the mailbox is inconvenient, and if it receives few emails, it’s easy to forget. It would be much better if you notice when an email arrived at your primary email address. Now query is that How to find alias email address in office 365?

Technical Approach for Office 365 Views All Aliases

The Office 365 Export Tool is a powerful tool for exporting all data items from an Office 365 mailbox or archive mailbox to PST, EML, or MSG file formats. This will undoubtedly assist you in Office 365 see all email aliases in a few simple clicks. Emails, contacts, calendars, tasks, and other items can extract from Office 365 mailboxes using this tool. The software allows you to retrieve restricted as well as precise data that falls inside a defined time interval.

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Steps for Office 365 Export Tool

1. To begin, open the software and click the Login button on the Office 365 Export button. As seen in the image below:

Homepage for Office 365 View all Aliases

2. On the following screen, select the checkbox next to the Is Admin button. Also, enter your login credentials and click the Sign in button.

IsAdmin button

3. The following is a list of all the user ids under the admin id:
Click the Next button after selecting the required user id credentials as shown below.

Next button for Office 365 Views All Aliases

4. Select the radio button next to the labelled text Microsoft Outlook (PST).

Microsoft Outlook (PST)

5. Select the checkbox next to the label text Split Options for Outlook data file to choose the size of the PST file that will split:

Split Options for Office 365 Views All Aliases

6. To choose a destination place for the software, click the Browse option. Choose a path for the final export procedure by navigating and selecting it.

Browse option to choose destination path for file

7. The export procedure will begin right now. After that, the procedure will be effectively done.

Export procedure for Office 365 Views All Aliases

How to Find Out How Office 365 Views All Aliases and Email Addresses

The Get-recipient cmdlet can use to generate a list of all email receivers, whether they be groups, users, or contacts. This command returns only the username and RecipientType properties by default. The list of Email Addresses returned by piping the objects into a Select statement, with the RecipientType, Displayname, and EmailAddresses properties preferred.

Step 1:- Start PowerShell

  • Right-click on Windows Azure Active Directory Module for Windows PowerShell and select Run as Administrator from the menu that appears.
  • The Administrator: Windows Azure Directory window will appear.

Step2:- Integrate PowerShell and Office 365

  • Run the following command to link your Office 365 account to PowerShell.

$UserCredential = Get-Credential

  • The Windows PowerShell Credential Request prompt will now appear. To connect to your Office 365 account, enter the Global Administrator username and password here.
  • After logging in, another wizard will display with a warning message, which you may just ignore (in yellow).

Step3:- Create an Email Alias List

  • Now it’s time to start the remote session. Do this by running the command:

$importresults = Import-PSSession $Session

  • Once it has been successfully linked, run the script below to generate a list of email aliases:

Get-Mailbox | Select-Object DisplayName,@{Name=”EmailAddresses”;Expression={$_.EmailAddresses |Where-Object {$_ -LIKE “SMTP:*”}}} | Sort | Export-Csv C:\email-aliases.csv

  • Because of the quantity of groups and email addresses assigned, it may appear to be easier to export the results in a CSV file. After exporting, you can use Excel to search for and alter the data. The command to obtain a CSV file is as follows:

Get-Recipient | Select DisplayName, RecipientType, EmailAddresses | Export-Csv EmailAddresses.csv

  • Select to acquire the DisplayName and PrimarySmtpAddress qualities if you’re only interested in the primary email address. Use the following command to accomplish this:

Get-Mailbox |Select-Object DisplayName,PrimarySmtpAddress

  • All mailboxes, as well as all email addresses and aliases, listed in the table.


Wrapping Up With Office 365 Views All Aliases

Because it’s easy to lose track of aliases, there are instances when we all need to discover out who is truly holding a certain email address or alias. This is due to the fact that they do not appear in the user list in either the Exchange Control Panel or the Admin Center. As a result, people wonder how Office 365 views all aliases and email addresses. We’ve covered a simple approach for generating a list of all mailboxes and email addresses, as well as how to show or view all aliases in Office 365, in this technical article. Apart from that, if someone wishes to export data items from Office 365 mailboxes, they should use a third-party program.