How to Delete Multiple Emails From Outlook at the Same Time?

  

Published By Ashwani Tiwari

Approved By Anuraag Singh

Modified On January 19th, 2026

Reading Time 9 Minutes Reading

For many people, having a clean mailbox is an everyday task. But it doesn’t have to be that way. If you’re wondering How to Delete Multiple Emails From Outlook Inbox we’ve got the practical answer for you.

Microsoft Office can help you get rid of the electronic messages you don’t need, whether you desire a more streamlined and organized inbox or your company’s IT department is telling you to cherry pick your emails.

Choosing to delete one by one can be a time consuming procedure, so if you want to delete multiple emails from Outlook at once, use the multi-click option to make it easier.

Table of Contents: 

1. Why You Need to Delete Multiple Emails from Outlook
2. Important Points to Remember
3. Delete Multiple Emails Using 5 Different Methods
4. Troubleshooting – Outlook Not Deleting Emails in Bulk
5. Archive vs Delete vs Permanent Delete
6. Frequently Asked Questions
7. Conclusion

Why You May Need to Delete Multiple Emails from Outlook

Reasons can be multiple but over the time Outlook inboxes collect Promotional emails, Automated notifications, Old project communications, and a large attachments that consume storage

But do you know a bloated mailbox can:

• Slow down Outlook performance
• Cause sync or send/receive issues
• Push mailbox size limits (Exchange/IMAP accounts)

That is why learning how to delete multiple emails in outlook from the same sender efficiently is essential for inbox management and long term stability.

Points to Remember Before You Delete Bulk Emails

Before you start removing your emails in bulk just keep these important points in your mind:

• Back up your important emails if needed (export PST for desktop Outlook)
• Understand the difference between Delete, Archive, and Permanent Delete
• After deleting your emails It will moves to the Deleted Items folder – space is freed only after emptying it

Different Methods to Delete All Emails in Microsoft Outlook At Once

Method 1- Delete Multiple Outlook Emails at Once (Desktop)

This method is one of the fastest and most commonly used. By following all these steps mentioned below you can easily delete emails at once.

Follow The Given Steps:

1. Open Outlook Desktop (Outlook 365, 2021, 2019, or 2016)
2. Now open the Inbox or any mail folder
3. You need to press Ctrl + A and select all your emails
4. Nest you need to press Delete just right click and choose Delete
5. Last empty the Deleted Items folder to free space

Method 2: Delete Bulk Emails from Outlook Using Keyboard Selection

Here the selective deletion work better as If you don’t want to delete everything so check you can delete a range of emails

1. Click the first email
2. Just Hold Shift
3. Click the last email in the range
4. And Press Delete option

Now check below steps to delete non consecutive emails

1. Hold Ctrl
2. Click individual emails you want to remove
3. Press Delete

Method 3: Delete Multiple Emails from Outlook Using Search Filters

One of the amazing features I love is the search filter option that will allow you to remove emails more precisely.

Some of the Example Scenarios

• Delete emails from a specific sender
• Delete emails with large attachments
• Delete emails older than a certain date

Find the useful steps below:

1. Click the search bar in Outlook
2. Use filters like
   • from:example@domain.com
   • hasattachments:yes
3. After you need to press (Ctrl + A) to select all search results
4. Press Delete

Method 4: How to Delete Multiple Emails from Outlook Web App

If you are using Outlook in a web browser so here you have to follow slightly different steps:

1. Log in to your Outlook Web
2. Now open your Inbox
3. Click the checkbox above the email list to select all visible emails
4. Click Delete option
5. And now empty the Deleted Items folder

Do Not Forget to Check These Very Important Notes

• Web Outlook may limit selection to visible emails only
• Repeat deletion if inbox is very large

So this method is extremely helpful for those users who are asking how to delete all emails from Outlook online.

Method 5: Mass Delete Emails in Outlook Mail Using Rules

Outlook Rules is the best method that allow you to automate deletion check some of the examples below:

• Delete emails from a specific sender
• Delete emails older than X days
• Automatically remove newsletters

I have mentioned easy steps how you can delete mails using Outlook rules

1. Just go to Rules and choose Manage Rules & Alerts option
2. Here you can create a new rule
3. Choose conditions (sender, subject or date)
4. Now you just need to set action to Delete
5. And apply the rule

Best Use Case

• Ongoing inbox cleanup
• Automatically managing bulk emails

This is one of the most efficient ways to delete bulk emails from Outlook without manual effort.

Note: In cases you have deleted your Outlook emails accidentally and cannot be found in Deleted Items, an Outlook Email Recovery Software will help recover your deleted emails without affecting your existing folder structure.

Download Now

Common Troubleshooting – If Outlook Not Deleting Emails in Bulk

Well If Outlook freezes or fails when you try to delete bulk emails you need to change your strategies a bit here what you can do:

• Delete emails in smaller batches
• Disable add-ins temporarily
• Compact large PST files
• Check your mailbox sync status
• Now restart Outlook after deleting large volumes

Large inboxes including more than 50,000 emails may slow Outlook during the bulk deletion.

Archive vs Delete vs Permanent Delete

• Delete: Simply you are moving your emails to Deleted Items
• Archive: Simply stores your emails safely without deleting
• Permanent Delete: This means removes emails permanently using (Shift + Delete) action.

Always confirm before permanently deleting emails.

You May Also Love to Read: How To Change Email Retention Policy In Outlook

Frequently Asked Questions

Q1. How to delete multiple emails from Outlook inbox quickly?

You can use the Ctrl + A option to select all your emails list and press Delete then empty Deleted Items.

Q2. How to delete bulk emails from Outlook by sender?

To delete bulk emails from outlook just use the search bar to filter emails by sender and select all results and next choose delete option.

Q3. Can I delete all emails from Outlook at one time?

Yes you can delete all lists at once for this you just need to open the Inbox after press Ctrl + A and then Delete.

Q4. Why does Outlook become slow when deleting many emails?

Well you need to understand here that the large mailboxes and attachments are the big reasons for slow performance. So you can Delete emails in batches or you can use rules.

Q5. How to delete multiple emails in outlook by date?

So if you want to delete multiple emails by date just use the Search filter and choose the date range and select all matching emails to delete them at once to quickly clean your inbox.

How to Mass Delete Emails From Outlook Mail

Conclusion

In this article we learn how to delete multiple emails from Outlook at one time and benefits how this can save hours of our manual effort no matter if you want to remove everything or clean up by sender or automate deletion using rules here Outlook offers you multiple built in ways to handle bulk email cleanup efficiently.

Just using the right method based on your situation can maintain a clean inbox and improve your Outlook performance without risking your important data.