How to Forward all Emails from Outlook to Gmail?

Who is this guide for?

This guide is a complete solution for those who want to know how to automatically forward all emails from Outlook to Gmail. It doesn’t matter whether you are a technical or non-technical user If you want a simple, safe, and automatic way to receive Outlook emails in your Gmail account. You do not need any theoretical background.

Every step is explained in a problem‑solving approach so you can update your emails from Outlook to Gmail automatically then this guide will amply solve your problem.

Table of Contents: 

1. Why Users Forward Outlook Emails to Gmail
2. Important Things to Know Before Start
3. Method 1: Automatically Forward All Outlook Emails to Gmail
4. Step by Step Guide to Forward
5. How to Check if Mail Forwarding Is Working
6. How to Stop or Disable Outlook to Gmail Forwarding
7. Method 2: Forward Specific Emails from Outlook to Gmail
8. Forward Old Emails from Outlook to Gmail
9. Safe Options to Transfer Old Outlook Emails
10. Is Forwarding Outlook to Gmail Safe?
11. Quick Summary for Fast Readers
12. Final Words

Why Do Users Want to Forward Outlook Emails to Gmail?

Before we jump into steps, let’s understand why this is a common need. Today, Gmail is one of the oldest email platforms in the world. According to open usage data, over 1 .8 billion users are actively using Gmail. Many people still have Outlook accounts because of:

• Office workplace .
• Old email IDs.
• The company provided Outlook accounts.

Managing two inboxes everyday is perplexing and time‑consuming. That’s why users prefer to send all emails from Outlook to Gmail automatically.

Common Real Life Reasons:

• You want to check all emails in one place (Gmail)
• You no longer open Outlook daily.
• You use Gmail on mobile more than Outlook.
• You don’t want to miss fundamental Outlook emails.
• You want a backup copy of Outlook emails in Gmail

The good news is Outlook already provides a built-in feature to do this safely.

Important Things to Know Before Forwarding Outlook Emails to Gmail

Some of the important things you should know to avoid any confusion later.

• This method works for Outlook desktop applications (2010 , 2013, 2016, 2019, Microsoft 365).
•  Outlook must be installed and logged in.
• Your computer should remain connected to the internet for forwarding to work.
• This method forwards new incoming emails, not old emails

You can also find this Article helpful: How to Export Outlook Contacts to Gmail Account

Forward Emails from Outlook to Gmail Automatically – Video Guide

Method 1: Automatically Forward All Emails from Outlook to Gmail

This is the most true and beginner‑friendly method. We will create a rule in Outlook that sends every incoming email to your Gmail account mechanically.

What is an Outlook Rule?

An Outlook rule is like an instruction:

Here, the action is to forward the email to Gmail .

Step by Step: How to Forward All Emails from Outlook to Gmail

Step 1: Open Outlook Application

• Open Microsoft Outlook on your computer.
• Make sure your email account is logged in.

Step 2: Go to Rules Settings

• Click on the Home tab (top menu).
• Click on Rules.
• Select Manage Rules & Alerts.

This is where Outlook controls automatic actions.

Step 3: Create a New Rule

• Just Click on New Rule
• Select Apply rule on messages I receive
• Than Click Ok

This tells Outlook: “Do something when I receive emails.”

Step 4: Choose Conditions (This is Optional)

Here Outlook asks:

“Do you want to forward only certain emails?”

If you want to forward all emails from Outlook to Gmail, simply:

• Do not select any option
• Click Next
• Click Yes when Outlook shows a confirmation message

Note:- This step is very important.

Step 5: Choose the Forward Action

• Tick the option forward it to people or public group
• In the bottom box, click people or public group

Step 6: Type in your Gmail address

• Type in your Gmail address
• Click OK
• Click Next

Now Outlook knows where to send emails.

Step 7: Exceptions (Optional) 

You can skip this section unless you want special rules like:

• Do not forward newsletters
• Do not forward spam emails

If you are beginners you can click next without selecting anything

Step 8: Finish and Activate the Rule 

• Give your rule a name (for example: Outlook to Gmail Forwarding)
• Make sure Turn on this rule is checked
• Click Finish

That’s it! From now on, all new emails received in Outlook will automatically forward to Gmail.

How to Check if Outlook Email Forwarding Is Working

Usually, emails arrive within seconds however to confirm everything is working:

• Send a test email to your Outlook address
• Open your Gmail inbox
• Check if the email appears

How to Stop or Disable Outlook to Gmail Forwarding

Stop or disable is easy and you are always in control just follow the mentioned steps and stop it immediately.

Steps to Stop Forwarding:

• Public Outlook
• Go to Rules → Manage Rules & Alerts
• Uncheck the forwarding rule
• Click OK

To Delete the Rule Completely

• Select the rule.
• Click Delete.
• Confirm Yes .

A popup window will display on the screen click ok to delete the Outlook email forwarding rule. Doing this will stop forwarding immediately.

Method 2: How to Forward Specific Emails from Outlook to Gmail

Many users ask how to forward emails from outlook to Gmail account? You can do this by adding conditions while creating the rule.

Check below examples:

• Forward emails from a specific sender
• Forward emails with specific words
• Forward only work-related emails

This method is useful if you don’t want Gmail inbox overload.

Forwarding Old Emails from Outlook to Gmail

This is very important to understand that Outlook rules do not forward old emails. Outlook rules work only for original incoming emails if you want to:

• Transfer elderly emails from Outlook to Gmail
• Forward multiple active emails
• Move years of Outlook emails to Gmail

Then you need a manual or migration based solution.

What are the Safe Options to Transfer Old Emails?

Option 1: Manual Forwarding/Small Mailbox

I must tell you this is not practical for hundreds or thousands of emails only good when you have very few emails.

• Select Emails
• Just Click Forward
• And Enter Gmail Address

Option 2: Expert Migration Tools/super Mailbox

If you have:

• PST Files
• No Outlook installed
• Or Super Mailbox Size

Then the dedicated Outlook to Gmail migration tools are used and the functionality of these tools are:

• Transfer Emails Directly
• Preserve Folders and Dates
• Reduce Manual Effort

Common Problems and Simple Solutions

Problem 1: Emails Not Receiving in Gmail

What are the possible reasons? Well these are the following reasons you are not receiving email in your gmail account.

• Outlook is closed
• Internet disconnected
• Rule is disabled

What is the best solution?

• Just Keep Outlook Open
• Re Check Rule Settings

Problem 2: Emails Going to Gmail Spam Folder

The Solution is:

• Add Outlook email as a trusted sender in Gmail

Problem 3: Duplicate Emails

The best solution is:

• Use Only One Forwarding Rule
• Avoid Gmail Auto Forward Loops

Is Email Forwarding Safe?

Yes , forwarding emails from Outlook to Gmail is safe and official. Both Microsoft and Google as it supports email forwarding, utilize encrypted email transfer. You just need to make sure you forward emails to your own Gmail account and you stop forwarding if using mutual or office systems.

Quick Summary For Fast Readers

• Outlook enables automatic forwarding of emails
• All Outlook emails can be forwarded to Gmail
• No technical expertise is required
• Ideal for fresh emails
• Manual or migration techniques are required for older emails

Final Words

Automatic forwarding from Outlook to Gmail is one of the easiest and most clever ways to have a single, clean inbox. By using this guide, you are now aware of:

• How can I automatically forward emails from Outlook to Gmail?
• How to send all Outlook emails to Gmail
• How to manage, halt, or alter forwarding

This is a beginner-friendly, safe, and useful guide. You won’t ever miss another Outlook email if you carefully follow the instructions.