How to Migrate Emails From Kopano / Zarafa to Office 365?

admin | March 13th, 2019 | Email-Tips, How to, Office 365

Zarafa is an open-source software basically designed to facilitate collaborative working and can be used as an email client (by Linux and Mac operating system) or Web App. It offers various services like emailing, calendaring, audio conferencing, and contact syncing with MS Outlook clients. Later, Kopano (an open-source groupware application suite) has forked Zarafa in order to make it more productive and cool. Now, Kopano incorporates everything that is best about Zarafa. Despite this, Kopano facilitates improved web meetings, data sharing and much more.

As Zarafa / Kopano is a smart open source application/ Web App however, it has some downsides to that force its users to migrate emails from Zarafa to Office 365. Some of the most common reasons to perform this migration are as following:

  • Less Secure: Since Zarafa & Kopano stores the entire mailbox data on the server but, data breach, hijacking of accounts, malware injection etc., are some serious cloud security concerns. These factors make Zarafa less secure and users can lose their crucial files at any time. On the other side, Office 365 is completely safe and secure as it maintain by Microsoft. And you can also save Office 365 data into Local PST by configuring Office 365 to Outlook,
  • Complex Management: Managing multiple data items and other services using Zarafa (Kopano) is a little complex for non-geek users.

How to Migrate Zarafa (Kopano) to Office 365?

Zarafa is an excellent collaborative messaging software and still, it cannot beat MS Office 365. Hence, most of the Zarafa/ Kopano users want to migrate their emails to Office 365 but, the main questions where users get stuck is HOW?

In order to answer this question, we have come up with this technical page. Below is how you can move Zarafa emails to Office 365 in an efficient manner:

Step One: Export Zarafa / Kopano emails to EML File –

  • First of all, log in to Zarafa with the help of your Username and Password. Click Sign in.
  • Now, select all the emails from any desired mailbox folder and hit a right-click on selection. Select Export as >> EML File (s)/ Zip File option
  • All the selected emails will start exporting now and let the download process gets completed successfully

Step Two: Export Zarafa (Kopano) Emails to Office 365

Now, you need to import the resultant Zarafa emails to your Office 365 account but, there is no manual technique to do so. Hence, you need to take help from a reliable third-party application i.e., DataHelp EML to Office 365 migration wizard. It is a completely safe and efficient way to migrate Kopano emails into Office 365 account in bulk mode. The software retains all the metadata of emails even after migration and allows users to export the emails of a particular date range using its Date Filter option. Below is how this tool works to perform Zarafa to Office 365 migration:

  • Launch the software and add files
  • Navigate to your system location where the exported Zarafa / Kopano emails files are saved and select them. Click Open
  • The total count of added files will be displayed by the tool and hit the Convert button
  • In the next window, enter Username and Password of your Office 365 account in which you need to migrate emails and apply the date filter to export emails of a specific time period. Click Login
  • Export process will begin right after this and you can Pause and Stop the ongoing process (if required).
  • After finishing Zarafa to Office 365 export process, ‘Export completed successfully’ message will prompt. Click OK
  • Now, open your Office 365 account and you will find that a new folder is created there with the same folder name where you have saved the exported Zarafa emails. Access all the exported email files of Zarafa/ Kopano from this account without any issues

Concluding Lines

How to migrate emails from Zarafa (Kopano) to Office 365 is a query asked by multiple users. This article comprises a complete step-by-step technique for the same. It is recommended to follow the instructions sequentially to avoid data loss conditions and discussed technique is simple enough so that even a non-technical user can perform the Zarafa to Office 365 migration.