Download All Gmail Emails to Computer & Save As Backup

Jason Florek | Modified: 2021-07-05T19:32:00+05:30 | Gmail, How to

Want to know, How to backup Gmail emails to computer?

Need not to worry, You landed on right page. Here you will get answer for all your questions, like:

  • How to backup Gmail emails to computer / laptop?
  • How to download Gmail emails?
  • How to save Gmail emails on computer hard drive?
  • Is it possible to archive gmail emails? etc.

In this article, you will learn various techniques to backup Gmail emails to computer with all attributes. Read all the methods listed below and choose the methods that suit your requirement. Before proceeding with Gmail emails backup steps, let’s first understand the benefits of taking backup of Gmail emails.

Why Backup Gmail Emails to Computer?

Gmail account is a widely used web application. It is used in schools, colleges, banks, hospitals, the private sector, and the government sector, etc. Due to the availability of technology, white-collar people have become tech-savvy.

The paperwork has been digitized due to its reliability, accuracy, and authenticity.

However, in today’s time cyber hacking or cyber-crime is very prominent. The hackers are smartly hacking the account and retrieving all the important and confidential data for their personal interests. So, it is important to download Gmail emails to computer and save for future need.

If we talk about the incident, there was a lady whose Gmail password was hacked and the hacker had been sending the offensive mails to her contacts. She received repeated calls from her concerned contact list and felt very embarrassed.

Later on, she was advised by one of her friends to change the password immediately. But it didn’t worked for her, At she has to delete her account permanently. 

However, this is not the end of the solution. This teaches us a lesson that how important it is to take Gmail emails backup and save locally on computer.

Methods to Download Gmail Emails & Save As Backup

There are two possible solutions (i.e. Google Takeout and Third Party) to backup Gmail emails. Google also provides solution to download all emails from Gmail and save locally on your own computer or external hard disk. 

  1. Download Emails from Gmail Account using Google Takeout
  2. Backup All Emails from Gmail using Third Party Tool (Recommended)

Method 1: – Download All Emails from Gmail via Takeout

Gmail provides us the manual archiving of Gmail emails using ‘Google Takeout’ feature. This service is available for all Google account user, and it can be used to take backup of Gmail emails and save locally on computer.

Note: – Some points needs to know, before performing steps:

  1. Time Taking Process
  2. Need High Speed Internet Connection 
  3. You can’t Pause and Resume Backup Process
  4. Any Interruption will Lead to Restart Download Process, etc.

The steps involved in downloading Gmail emails using ‘Google Takeout’ utility are as follows:

Step 1. Go to your Google account through this link – https://myaccount.google.com (as shown in Figure A) and add the Gmail account if not already signed in (as shown in Figure B).

Figure A

Figure B

Step 2. After getting signed in, the Google account would open up a page. On the opened page click on ‘Data & personalization’ option and then click on ‘Download your data’ option. This can be seen in Figure C.

Figure C

Step 3. Then the page is directed to Google Takeout where we need to deselect the option. 

backup Gmail emails to computer

Figure D

Step 4. In the given, we need to select the option ‘Mail’ since we want to download or take the back up of only emails. This has been shown in Figure E.

Figure E

Step 5. After selecting the option ‘Mails’, click on the given below option ‘Next Step’.

Step 6. Now we can customize the archive format by selecting Export type, File type and Archive size and then click on the tab ‘Create Export’. This has been shown in Figure F.

Figure F

Step 7. In the last page we will find the ‘Export progress’ under which it is been written that ‘The process can take a long time possibly hours or days’. This can be clearly seen in Figure G.

Figure G

Note: – In the last step of backup Gmail emails, we find the challenge of taking a lot of time to download Gmail emails. 

In today’s time when we value time and speedy completion of task, here we cannot sit idle and wait for long. The other approach that we can adopt is using software that can enables you to backup Gmail emails to computer in the most proficient and reliable with lesser time. We will discuss about one such solution in the further section.

Method 2: Backup Gmail Emails to Computer Using Third Party Tool

Hope from the above manual solution you may have understood that it’s not quite easy to download emails from Gmail account. Moreover, a manual solution (Google Takeout) is only good when backup needs to be taken in MBOX file, but for backup is required in a format other than MBOX, then it’s better to take the help of automated Gmail account backup software.

This utility not only takes backup of Gmail emails in MBOX format but also allows to export Gmail emails to PST, PDF, EML, MSG formats.

Incremental backup facility of this tool, you can easily backup Gmail emails on your computer anytime (the backup will be generated of new emails only).

Moreover, using this utility you can download emails from a particular folder of your Gmail account.

Step to Backup Gmail Emails to Computer Hard Drive

The mentioned steps are verified, you can follow. I ensure you for 100% accuracy and data integrity. It is a stand alone utility to download Gmail emails to laptop / computer / hard drive.

Step 1. Firstly download the utility and install it on your computer, After that launch.

Step 2. Login into the tool using your Gmail id and account password

download gmail emails to laptop

Step 3. Select the category of items to backup: emails, contacts, calendars and documents

backup gmail emails to hard drive

Step 4. Browse the location to save the downloaded Gmail emails.

archive gmail emails

Step 5. Use the Apply filter option to select the folder to backup and hit the Start button to backup Gmail emails.

gmail emails backup

Final Words

Hopefully, this blog gives you insights on how to backup Gmail emails to computer in lesser time and speedily. You can choose any of the methods that you find suitable. However, it is recommended to try third party utility as it’s fast, secure, and provides the option to download emails from Gmail account in multiple file formats.

My recommendation is to use Third Party Utility to download all emails from Gmail account.