How to Export Gmail Emails to PST With & Without Outlook

Jason Florek | Modified: 2021-02-05T14:22:28+05:30 | Email-Tips, Gmail

This article will provide information on the most productive methods of exporting emails from Gmail account. Here, you will discover, various the needs and requirements of such an export process and how to export Gmail emails to PST format. 

Don’t worry! You are not the only person who is looking for solutions to export Gmail emails. There are multiple Gmail users who look for a similar solution.

As we all know Gmail is a web-based email client and you cannot access these emails when you offline. Therefore, it’s better to export in such a format that, users can easily use it in offline mode.

Unfortunately, Google doesn’t provide an option to export Gmail emails to PST file. So, the following methods will help you in completing this task

Steps to Export Gmail Emails to PST via MS Outlook

Alert: This method requires an Outlook application installed on your systems. Kindly, install it or skip to an alternative method.

Step #1: Enable IMAP Settings from Gmail Account

  1. Go to www.gmail.com and login to your Gmail account. 
  2. Click on the Gear icon and then click on Settings option.
  3. In the settings window, click on Forwarding and POP/IMAP tab.
  4. From IMAP access section, check on the Enable IMAP radio button. 
  5. After that click on “save changes” button at the bottom.

Step #2: Perform IMAP configuration of Gmail in Outlook

1. First, launch the MS Outlook application on your computer.
2. Go to the File tab, and choose “Add Account” option from the window.

export Gmail emails to PST

3. From Add account window, choose the “Manual setup or additional server type” option and click Next


4. In the next window, select “POP or IMAP” radio button from list and click on Next button.


5. Now add the details of IMAP account for configuration of Gmail account

  • Enter Your Name: Name
  • Enter Email Address: Enter Gmail Id
  • Choose Account type: IMAP
  • Incoming Mail Server: imap.gmail.com
  • Outgoing Mail Server (SMTP): smtp.gmail.com
  • User Name: Enter user name or Email ID
  • Password: Enter Gmail account password

6. From same window, click on the “More Settings” option. Click on the “Outgoing server” tab and choose “My Outgoing server (SMTP) require authentication” button.


7. Now, go to “Advanced” tab, and fill the following details:

  • Incoming Server (IMAP): 993 or 143
  • Encryption type for Incoming server: SSL/TLS
  • Outgoing Server (SMTP): 465 or 587
  • Encryption type for Outgoing server: SSL/TLS

8. Click on OK button, and Outlook will start testing account settings of Gmail account. After that Gmail email will start configuring into Outlook.

Go to “C:\Users\ \AppData\Local\MicrosoftOutlook” to and get the exported email in PST format, the PST file will be of the same name as your Gmail Id.

Limitation: IMAP configuration with Outlook to export Gmail emails to PST file has some major limitations.

  • User can only export emails from their Gmail account. No additional data such as contacts, calendars will be exported.
  • Cannot export selective mailbox and date-range emails from Gmail account
  • Sometimes, configuration steps failed due to two-step authentication is enabled in Gmail account and App password is provided. For this user has to perform additional steps to disable them.

Steps to Export Gmail to PST Without Outlook Installation

If you don’t want to go through such a prolonged method, then you take help of an automated tool. For this, you need to download the Gmail Account backup software.

This tool will take complete backup in multiple file formats, such as PST, EML, MSG, MBOX and PDF. You can use this tool to export Gmail to PST without Outlook installation. The tool has quite a simple user-interface and doesn’t require any technical knowledge for working.

  • Step 1: Download & Launch the Utility on your system. 
  • Step 2: Enter the Gmail account Id and password for login.
  • Step 3: Select the Category of data you want to export into PST file
  • Step 4: Choose the Export format as PST and uncheck “Use Outlook” if MS Outlook is not installed.
  • Step 5: Click on the Apply Filter option to export selective mailbox and set Date-Range filter.
  • Step 6: Select the desired destination location of the exported PST file and click on Start button.

And you are done!

The software will export Gmail emails to PST file at the destination location. The PST file will contain Emails, contacts entries.

Note: If you are a business Gmail client user and wish to export multiple Gmail account to PST format, then use Google Apps backup software.

Why Do We Care?

Gmail is the most demanding webmail email client due to its integration with many business applications such as Google Drive, Google Contacts, etc. This makes Gmail accounts more prone to hackers. So, it’s better to have a backup Gmail emails on local computer for safekeeping. This can be done by exporting Gmail emails in such a format that they can be accessed without an internet connection. 

As, Google doesn’t provide any method for exporting emails in pst file, so it’s necessary to use other means. Therefore, In this article we have provided two solutions, whether you want to export Gmail to PST with Outlook or without Outlook we have provided the solution for you. Choose the method which best suits your need for the export process.