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Best Tricks Explained to Add Bates Numbers to PDF Files

On a regular basis legal institutions, hospitals and organizations consider storing their crucial data in PDF format. However, it is necessary to manage them in an efficient way keeping them in organized manner for easy access and no data is lost. One of the best things is to add bates numbers to PDF files.

And those who are unaware of performing this job, with this post, will be able to insert page numbers into PDF documents easily. Using one of the methods discussed, one can simply add numbers to the head or bottom of the pages in PDF files.

How Does Page Numbering In PDF Help Users?

Adding page numbers to PDF files is one of the essential tasks to do as it creates a way for the reader to jump to the specific page by going through each page. It also helps in marking the page where you left off and from where you need to continue. Moreover, it also helps in avoiding the misplacement of files or pages.

Add Bates Numbering in PDF with Adobe Acrobat

Adobe Acrobat has now become the best option in the market for editing and managing PDF files offline. Here is the proper guide to add bates numbers to PDF.

  1. Open the PDF document and go to Tools tab and click the Edit PDF.
  2. In the Edit PDF toolbar, select the Header & Footer option.
  3. Now, choose to Add from the Header & Footer menu.
  4. Take the cursor to the location user need to insert the page number.
  5. Choose the Page Number and Date Format link and hit OK button.
  6. Then press the Insert Page Number button, in the Preview section a preview of a page with the number will appear.
  7. Now, hit the OK button and the bates number will be added to all the pages.

For more than 1 files, the user will need to follow all the 7 same steps again.

Note – Another thing that user should aware of that the Adobe Acrobat base version doesn’t allow to insert page numbers into PDF files. The pro version (Subscription based) will be required to use.

Use Adobe Online Free Tool to Add Bates Numbers to PDF

For adding bates numbers to small number of files, users can try out the online tool by Adobe offered by Adobe. Which is useful for inserting numbers to pages instantly. We generally recommend this when user has insignificant data, in this case, the data loss issue is not there and it can quickly perform bates inserting tasks.

  1. Open the Adobe Online Editor, drag and drop or select a file
  2. Choose the add text control. A large T is the symbol at the page top.
  3. Select the page where the user wants to see the page number and enter the number.
  4. To adjust the font of page number select Page Number> Font size Control. The size ranges from 6 px to 24 px, select the needed one.

  Read More: PDF File Secured How to Unlock Using the Best Techniques

A Short & Simple Solution to Add Bates Numbers to PDF

Inserting bates numbers should be one of those office activities that are easy and simple to complete when working with a lot of documents. One of the few software like PDF Bates Numberer Tool offers a basic and easy-to-use feature for bates numbering, allowing you to work with documents more effectively and productively. One of the best feature is that it can easily load multiple files and insert bastes number and Date in them by just few clicks. The utility comes with several customizable option(Positioning, transparency) letting the users to place numbering according to them. Also, it can insert page numbers into a restricted PDF files easily.

Along with that, the tool does not make any changes in the original format and keeps the properties intact.

Guided Process to Add Bates Numbers to PDF Documents

1. Firstly, download the utility on the system for adding numbers on PDF file pages.

add bates numbers to PDF

2. Once the tool gets downloaded and installed, use the Add File(s)/Folder(s) and  start adding the PDF files which requires page numbering.

3. Mark the option for saving or printing the file with bates number & choose the to save the file by using the Change button.

4. Next, in the Details section, type the details asked and select font settings.

5. Coming to Settings section, apply the advanced bates numbering, bates layout settings. Preview the changes and hit the Generate button to add bates numbers to PDF files.

add bates numbers to PDF

Also Read: Extract Bookmarks From PDF Files – Simple and Short Methods Explained


PDF file format is frequently used for file management. Dealing with tons of file causes difficulties in managing them, takes time to determine the required information and sometimes it also works as a bookmark. However, some users fails to add bates numbers to PDF due to several reasons. Hence through this blog we have covered all those things. Explained some useful method to get the PDF files with page numbers.