How to Backup Webmail to Outlook? Learn in Quick Steps

Are you looking for a solution to access or want to learn how to backup Webmail to Outlook? – If the answer is yes, then you are visiting the right place.

Here we will describe methods to download & backup your emails from a web-based account to Outlook importable format.

Let’s start from the beginning!

Webmail is a cloud-based email client that is installed on a web server. There are many hosting providers available that provide email facilities with hosting. Some of these email clients are Horde, RoundCube, etc.

So, in this blog, we will provide methods to download emails from cPanel webmail to Outlook. 

But, what about the reasons to backup Webmail to PST?

Well, we are going to learn about them. Following are the reasons:

• Mostly users switch after fulfilling their purpose of using the webmail.
• Sometimes, they download the data to keep it safe from the threats that the cloud consists of.
• Protect the data against hack attacks, virus intrusions, ransomware attacks, and unknowing deletion of data.
• When the services of the webmail are no more satisfying, users switch to another client.
• To make offline copies of the data for anytime access even without the internet.

Methods to export the data.

How to Backup Webmail to Outlook in a Simple Manner?

To make a backup of Webmail emails, there are two methods available

1- Configure Webmail to Outlook email client

2- Download emails & convert into Outlook format

These are the two basic techniques which are used for this operation. Many users do not want to perform the configuration method as it is a more complex one.

If you are a technical geek, you can go with the first method.

But if you are not a technical person then you have to go with the second method.

Let’s start.

1: Backup Webmail to PST Via Configuration in the Outlook Application

By configuring Webmail with Outlook email application you can save data to local storage.

Here we will explain how you can configure the webmail (Horde) with the Outlook email application. Follow the given steps to do this task.

Step 1: Open Outlook email client, go to “Account Settings” then select “Email” and click “New”.

Step 2: Now, go to “Add New Email Account” and choose your specific email server. Then click “Next”, “Manually Configure Server Setting” click on “Next”.

Step 3: Click on “Internet Mail” and the on the “Next” button to know how to backup Webmail to Outlook. Enter the user name, email ID & password.

Step 4: Hit the “Test Account Setting” option. After that, Outlook will start the connectivity test. Once the test is completed click “Next” and “Finish”.

After successful configuration, you will get all emails data into Outlook importable file format in local machine.

Webmail configuration with Outlook is a solution to download emails to the desktop application. If you face any complication with the method, you can simple skip to the second method to backup Webmail to PST.

Major Drawbacks You Might Face Are

• Complexity of understanding the procedure, let alone execute it without any external help.
• Technical knowledge of expert assistance required for the transfer.
• One single error can cause loss of data or corruption during the configuration steps.
• If you miss a step, you might have to start the procedure all over again.
• Completing the configuration can take much more time than estimated depending on the size of the files you are exporting.

If you do not want to face these challenges, use the alternative.

2: How to Backup Webmail to Outlook Importable Format Smartly?

There are many webmail provides are available like AOL mail, Gmail, outlook.com/ hotmail.com, etc. some web hosting providers also provide webmail like RoundCube, Horde mail.

In this section, we will describe a solution to download emails from different Webmail.

1: Backup Webmail to PST–

Instead of using RoundCube Webmail which provides an export facility to download email data to local computers as an EML file format, be professional. 

Use the mentioned tool to download your data in the Outlook accessible format and access it whenever the need be.  Read More…

2: Backup Emails from Webmail (Gmail) –

By using the Google Takeout service, we can take a backup the emails into the local machine. However, it is a lengthy and complicated method.

So, it is better to use the aforementioned tool to understand how to backup Webmail to Outlook if it is IMAP configured. 

3: Backup Emails to Outlook Application –

ProtonMail is also a Webmail and it allows the saving emails data into the local machine as EML and MBOX file formats only.

You can avoid downloading data manually and with trouble. Simply use the software to download your data in Outlook supported format and import the data in Outlook application. Read More..

Conclusion

There are many users who want their emails in the Outlook supported format. So, in this article, we have explained how to backup Webmail to Outlook email application. Take a look at the solutions that we have described above to make sure you have access to your data without internet.

Configuration is going to be difficult for certain accounts. If you want to apply a simple and quick solution, it is suggested you apply the software. It entirely depends upon your understanding and requirements.