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Mass Delete All Gmail Emails – What Are the Reasons for it?

Ashwani Tiwari ~ Published: 09-Mar-2022 ~ Gmail ~ 6 Minutes Reading

Being a regular Gmail user typically, you might have piled up your account with emails in the range of thousands. This situation calls to mass delete all Gmail emails for de-cluttering the mailbox.

As many of you know, Google set the bar of 15 GB of free storage space. This storage is further shared across Google Drive, Google Photos, and Gmail. And, after the limit is exceeded you won’t be able to send/receive emails to your account.

So, if you don’t wish to pay for the extra storage space then, consider mass deleting all the messages.

Believe me, once you delete all the unnecessary emails, you will feel an unexpected relaxation.

However, a common scenario faced by many Gmail users:

Most of the time, when you delete Gmail emails in bulk, users forget to unmark/save the important emails and accidentally delete the same. Hence, to avoid such situations, experts suggest keeping a backup of your important emails.

After taking the backup, if you want to simultaneously delete the same then one intuitive method is available that can surely do the work for you. To find out about this technique, keep up with the article.

Before going in-depth with the smart method, let’s first discuss the manual method offered by Gmail itself for removing the data files.

Mass Delete All Gmail Emails Using the Manual Method

If you check your inbox now, I’m sure you will find hundreds of ‘Unread emails’ just lying in your mailbox.

So, follow the below steps to make some extra room for other important emails:

Step-1: Open your Gmail account.

Step-2: Next, click on the ‘Inbox’ folder and tick the check box to select 50 email conversations.


Step-3: Then hit the ‘Delete’ icon to remove the selected email at once.

Caution: Make sure you have downloaded all the important emails before you delete Gmail emails in bulk.

Note: Once you delete the emails from the Inbox, they will move to the Trash folder. However, if you want to free up the space after removing the emails then permanently deleting the same from Trash is recommended.

Step-4: To free up the storage area, go to the ‘Trash’ folder.

Step-5: Then click on the ‘Select all’ check box and press the ‘Delete Forever’ button to permanently delete the emails.


Note: Be absolutely sure before pressing the ‘Delete Forever’ button. Because once you permanently delete an important email from your Trash, it is next to impossible to recover it.

To mass delete all Gmail emails by carrying out the above method you will notice that you need to perform the delete operation twice.

Yes, to create more room for the important emails, first, you need to delete emails from the Inbox and then, from the Trash.

Further, the process will consume a lot of your valuable time.

Hence, as discussed earlier, let’s have a look at the alternative method to backup as well as delete the emails from your account in a single procedure.

How Is the Intuitive Method Suitable to Delete Gmail Emails in Bulk? 

Many Gmail users are not very technically sound and the manual approach may confuse them. As a result, they could end up permanently deleting some crucial emails.

Hence, to stay on the safer side you can always take the backup of your email account. Even if you accidentally deleted an important file forever, then you do not have to worry. As you will have the backup file with you for your reference.

So, the best option is to use the Intelligently Built Gmail Backup Tool to backup all your messages & then mass delete all Gmail emails.

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By using this tool, you not only save a copy of your emails to yourself but also free up space by deleting the same.

For that, simply follow the below steps and let the user-friendly interface perform the task.

Instructions for Downloading and Deleting Messages from the Mailbox

Step-1: Go to all programs and launch the software. Fill in your Gmail account Login details.


Step-2: Then, as per your choice select the E-mail format & choose the destination path from the Browse button.


Step-3: Remove the emails from the server once you have the backup file using the ‘Delete After Download’ feature


Step-4: Apply a custom filter according to your need. Select dedicated folder from the ‘Select folder’ option. Backup emails from a specific time interval via Date-filter and select the necessary dates.


Step-5: Lastly, delete Gmail emails in bulk after backing up the data by clicking on the ‘Start’ button.


This will complete the procedure in a few minutes and remove the data from your mailbox as well. The software provides multiple formats to choose from while downloading the data.

Also, there is an Incremental Backup feature which you can enable after the first backup. This feature allows users to download only the newly arrived files from the mailbox.

All the previous data is avoided during the second procedure & the tool eliminates duplicate items creation as well.

Why Do Users Mass Delete All Gmail Emails?

Majorly users prefer deleting their data from the mailbox to get more storage space. The following could be other major ones:

  • Sometimes, when users want to keep the data safe from hack attacks, they keep a backup file in the local device & delete the messages from the mailbox.
  • Keeping a backup also helps with virus intrusions which is why users remove the data from the mailbox to avoid any corruption error.
  • Also, they delete the messages on purpose after backup so as to avoid any accidental deletion of important data.

To Sum up

Users want to mass delete all Gmail emails whether they want to get rid of unwanted emails or want to clear the space for their important emails. The one-stop solution available here is to take the backup of the data in bulk & remove it simultaneously.

The manual method doesn’t allow you to download the messages in a single procedure only. You need to perform an entirely different operation to delete the messages. Hence, make the move and let go of the excess emails with the smart solution.