Perfect Way to Save Gmail Emails Offline with All Attributes

DataHelp Admin | Modified: 2021-07-06T17:32:26+05:30 | Gmail

Summary: If you want to save your Gmail emails offline, but are unable to do so, then you have come to the right page. In this article, we will discuss, How to save Gmail emails offline, via the assistance of a utility tool and via manual method also.

As a free webmail service, Gmail has become the preferred email client of a large number of email users. Mostly because it offers a variety of features along with complete safety.

But in case you want to access your emails offline, then it is recommended that you save them. Now the problem is that Gmail does not allow you to save your Gmail emails and as a user, you certainly would like to save those emails as a backup, for the worst-case scenario.

Methods to Save Gmail Emails Offline

  1. Use a utility tool to save Gmail emails offline.
  2. You can save those Gmail emails manually, with the help of “Google Takeout”.

Now let’s go ahead and learn about the first method:

Method 1: – Save Gmail Emails Offline via Professional Tool

In this particular scenario, you can use the DataHelp Gmail Backup Tool. It has been specially designed for this purpose.

With the assistance of our tool, you will be able to back up all of your Gmail emails with their attachments. You can also apply different advance filters (such as date filter) with our tool, to save emails of your choice.

Our tool allows you to save Gmail emails offline in a single series of steps and it has an easy-to-use interface for users so that they don’t face any hurdles while using our tool. Now let’s go ahead and learn the steps involved in working on our tool:

Steps to Save Gmail Emails Offline

First download the utility and then perfrom below steps:

download button

Step 1: Open the tool and log in with your Gmail ID credentials.

home screen

Step 2: Now select “Emails” from the category section.


Note: You can export your Gmail emails into different file formats. For this article, we will select “MBOX” as the preferred file format.

Step 3: Now select “MBOX” from the file format section and then click on “Browse” to enter the destination path.


Step 4: Now select the folders, you want to create a backup of.


Step 5: Now click on “Start” to initiate the backup process.

start download

Now you know “How to save Gmail emails offline” in a swift and hassle-free manner but there is more to the process. Till now you have learned about saving Gmail emails via a utility but now we will learn about the same via the manual method.

What Does The Manual Method Involve?

The manual method to save Gmail emails involves taking the assistance of “Google Takeout”. It is an online data recovery platform by Google, which allows a user to save all of his Gmail data offline. It has its set of limitations, which sometimes creates hindrances for a user.

Now Let’s go ahead and learn about it.

Method 2: – Save Gmail Emails Offline Manually

The manual method is not as easy as it seems. It has a layer of complex steps. Although it is a free method, it is generally not a preferred one due to its limitations.

Now let’s learn the steps involved in the manual method:

Step 1: Log into your Google Account and click on the “Manage Your Google Account” option.


Step 2: Click on “Data and Personalization”.


Step 3: Scroll down the page and right-click on the “Download your data” option.

download data

Step 4: Now Select the “Mail” option.


Step 5: Now you will receive 3 options

  • Delivery method: Select how to you want to download your data.
  • Frequency: Select how frequently you want to export your data.
  • File type and size: Select your preferred “download file type” and “file size”.

save emails

Note: Data greater than 2 GB in size, will be sent in multiples of 2 GB only.

Now click on “Create Export”. You will receive a download in your Gmail account, once the export process is done.
Now let’s talk about.

Limitations Of Manual Method

  1. If your export email data size is large, then Google will take some time (12-36 hours) to send you the download link.
  2. The steps involved in the manual method can seem complex to a user from a non-technical background.
  3. Google does not allow you to export your email files into different file formats.
  4. You cannot save Gmail emails of your preferred choice via Google Takeout. It provides the option of saving all Gmail emails only.

Let’s also learn a little bit about…

Benefits of Professional Tool

  1. You will be able to create a backup of large-sized Gmail email data, in a small amount of time.
  2. Our tool has a completely user-friendly interface.
  3. You get the option of exporting your Gmail email data, into different file formats.
  4. Apply different advanced filters with our tool, to save Gmail emails of your preferred choice.


Saving Gmail emails offline can sometimes confuse users because of the complex steps involved in the manual process. Whereas if the assistance of a utility tool is taken, then the process becomes completely easy, as that way a user won’t be burdened by the limitations of the manual method.

So if you are wondering How to Save Gmail emails offline, then use our tool to save your important emails without losing any important data.