Free Up Gmail Space Using Quick Tips and Tricks

Gmail offers 15 GB of storage free of cost to its users, but many users are facing a storage limit. However, I the long run this space will be filled based on how a user is using it. So, to maintain your Google storage one should make regular checks and ensure that the Gmail has enough space. For that we have explained some best and effective tips and a solution below to free up Gmail space to receive new emails and declutter your tidy mailbox (Inbox).

How Gmail Storage Gets Full?  

Gmail is the most widely used application which provides us the features like sending/receiving emails, Google Drive facility, saving Google photos, and much more. Gmail is a cloud web application that gives access to all its users whether they are in or out of the country. Due to the easy accessibility, Gmail is among the top user-friendly client web applications.

Since now, everywhere the email id is required for further communication, Gmail is likely to get filled up. Such as the bills generated by online shopping, online booking for travel, online appointments for doctors etc. bring emails in the inbox. In the later stage, the emails start coming up related to their promotional activities. 

Apps such as Zomato, Myntra, Dominos, Linkedin, and Twitter, repeatedly several emails.

When we avail the service of some organization then we start getting the emails from the respective organization. This fills our mailbox space and it requires to free up Gmail space. 

For an example:

1. If we saw the movie in PVR, we would start getting the offers and updates about it on our Gmail ID.

2. Likewise when we go shopping in the mall. They ask for our email ID and then start sending them offers, discounts, sales, and other promotional activities on our Gmail account.

3. Whether we go for online shopping or offline shopping the emails evidently to appear in our mailbox.

Also, at the corporate level, banking, hospitals, schools, colleges, etc., a number of emails take place. Due to the configuration of the Gmail account on the mobile, the sending and receiving keep going. Therefore, it is most important to clean up Gmail storage by deleting irrelevant emails.

What Happens If We Don’t Free Up Gmail Space?

If we don’t delete the emails simultaneously then it would pile up in huge numbers. It would resultantly lead to Gmail storage space full and you will stop receiving new emails. All the receiving emails will bounce back to the sender. Moreover, you will not be able to store new files in any of your Google account applications. 

So, it is advised to regularly remove unwanted emails and documents to clean up space in Gmail account. 

Before start deleting the Gmail account data to free up Gmail space, first backup Gmail emails and save Google Drive to desktop or external hard drive. This is to make sure that you have a local copy of your data if required in the future.

Use Automated Solution to Clean up Gmail Storage

Keeping in mind, the above scenario, the Gmail Backup wizard has been developed that would take up the backup of the Gmail account (emails with attachments, drive, contacts, calendars). Apart from that, the tool provides filtration methods, such as date-wise, category-wise, folder filter, etc. Moreover, the backup of emails can be saved in multiple file formats (PST, MBOX, PDF, EML, MSG).

The data or files can then be successfully deleted with the option ‘Delete after download’. This feature of the software would enable the download of filtered data as selected in the destination folder and then delete it from the Gmail account.

How to Use the Offline Tool to Free Up Gmail Space?

• Initially, download and run the utility on your system and enter the login details to clean up gmail storage.

• Select the Category to backup and select the Export Type. 

• Now, set the destination path using the Browse button to save the exported file. 

• If needed select the Apply Filter option and choose the files that you want to backup to free up Gmail space.

• After adding the filters, press the Start button to backup the files from Gmail account and create some space.

Manually Clean Up Gmail Storage in Your Gmail Account

The emails can be deleted manually to free up Gmail space in the following manner:

• One by one
• Search the email ID and delete
• Date wise
• File with attachment

1. Delete Emails One By One: We may delete the emails one by one while scrutinizing them in order of their importance. But it would become very difficult if the emails were in thousands. Selecting and clicking on each of the emails would not be an easy task.

Therefore, taking an example: If we are getting constant emails from the apps then, we can go to their ‘Settings’ and unsubscribe them.

2. Delete Emails by ID :In case of getting the emails from the same person or organization then, we can simply type their respective email ID in the search bar of the Gmail account and then delete all such emails.

3. Delete Emails by Date: In case we don’t want certain old emails then you can delete Gmail emails by date. For that, we can mention the date format ‘YYYY/MM/DD’ in the search bar and find all such emails to delete them.

4. Delete Emails by Attachment: If we want to find and delete the emails having file attachments larger than 10 MB then we use the format as ‘ has: attachment larger:10M’.

5. Clear Up Your Trash (Bin): No matter how many emails you delete, the storage space will not budge until you manually empty your trash. Once the irrelevant emails are deleted then, they need to be deleted from ‘Trash’ too. We can find the ‘Trash’ on the left sidebar under the option ‘More’. Otherwise ‘Trash’ would get deleted automatically in 30 days.

6. Still, Facing a Storage Space Issue?

Even after deleting emails, if you still don’t have enough room, then you should delete drive data and photos too. Google Drive and Google Photos cover much storage space due to the heavy images and videos stored. While deleting emails to free up Gmail space, it’s better to delete these items as well.

Alternative to Manual Deletion Process

The manual activity of deleting emails is a difficult task. If the user wants to keep the emails and wants to increase the Gmail storage, then it is possible. To increase the storage capacity, we need to pay $18 per year to purchase the Gmail storage to get an additional 100 GB space.

However, for most users, increasing the storage capacity of a Gmail account utilizing paying for it is not the solution. Though it would generate more space if it doesn’t renew before it expires then you will be unable to receive new emails, add & sync drive, and photos. Moreover, it might be possible that after a certain period, Google will start deleting data from the server.

Why Do We Care?

It is recommended to free up Gmail space from the inbox and spam folder. This would lead to easy accessibility of the incoming emails and access to the desired emails loaded in the mailbox. Apart from emails, it’s best also to delete unwanted documents and photos stored to get some more room in your Google account.

Also Read: How to Resolve the Issue: Google Drive Quota Exceeded

FAQ

Q1. What happens to emails when Gmail account is full?

Well, in this case, your account stops to send or recieve any emails. So, it becomes mandatory to get some space. 

Q2.What takes up space on Gmail account?

Generally, your email massages and attachments, like In Spam, social and Trash folders covers the space available.  

Q3. How do I delete thousands of emails in Gmail to free up Gmail space?

You can directly start deleting each messages manually or use the offline solution which helps in selecting and deleting the trivial emails. It also takes the backup of those deleted mails.